The Coronavirus And Its Impact On Your Event: Tips And Resources

The novel coronavirus (COVID-19) is currently probably playing the main role in your event planning. We are at your side with information tailored to your needs so that you and your guests are well prepared, and a safe get-together is possible at your event. 

We are currently keeping an eye on official guidelines from health authorities, governments and the World Health Organization to support the health and wellbeing of our global community. 

Dealing with this situation is a great challenge – and we have made it our business to offer support and recommendations on how you can continue to run your event and communicate effectively with your participants. 

Tips on how to keep up to date 

To ensure the safety of your team, your guests and yourself, it is essential to inform yourself about the current effects of the coronavirus in different parts of the world. 

Not only your local health departments and authorities but also these resources are a valuable point of contact: 

  • World Health Organization (WHO) 
  • Federal Ministry of Health 

Tips to prepare for a safe event 

If you are still planning your event as an event with personal participation, here are some recommendations for safety measures: 

  1. Take Precautions: Consult trusted sources regularly and follow WHO best practices to ensure the wellbeing of your team, visitors, and yourself and to make the event a success. 
  1. Check the course of your event: can the risk of disease transmission be reduced? For example, it would be best not to encourage those in attendance to shake hands or high five if you’re hosting a networking event. 
  1. Communicate with your guests regularly: Let your attendees know that your event will still take place. Explain the precautions you will take during the event. These include recommendations to refrain from shaking hands (a smile or a wave will do too), staying at home if you feel uncomfortable, and washing your hands frequently for at least 20 seconds. Point out the use of hand sanitizers. 

Tips to turn your event into an online event 

Some events with personal participation work just as well as online events. 

In 2019, Eventbrite hosted more than 100,000 online-only events on various topics, including webinars on work-life balance, real estate live streams and online training for court interpreters. 

To host an event online, you first need to decide which digital format best suits your event. For example, if you want to share content or presentations with your participants, a webinar is suitable; a live stream, on the other hand, is ideal for events with a larger audience. You can then easily set up your virtual event online. 

How to postpone your event 

Did you make the tough decision to postpone your event? We have some tips for you here on communicating this cleanly and with consideration for your participants. 

  • Announce a new date and a new location right away. 
  • Offer your attendees to carry over their tickets to the new event. 
  • Give your attendees the option to get their money back – the new date and venue might not suit everyone. 

Some websites like Eventbrite will provide additional resources and support as development continues. If you have any further questions about your events and the novel coronavirus (COVID-19), you will find more information on this page.